Mortgage Basics

Mortgage Application Checklist

A comprehensive guide to mortgage application checklist from NMHL mortgage experts.

NMHL Editorial Team2026-02-188 min read

<p>Before any financial analysis can begin, lenders must confirm who you are and where you live. This step is non‑negotiable because it ties directly to anti‑money‑laundering (AML) regulations and the ability to pull a reliable credit report.</p> <h3>Required Documents</h3> <ul> <li><strong>Government‑issued photo ID</strong> – Driver’s license, state ID, or passport (must be current, not expired).</li> <li><strong>Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN)</strong> – Used to pull credit reports from the three major bureaus.</li> <li><strong>Proof of residency</strong> – Utility bill, lease agreement, or mortgage statement dated within the last 60 days.</li> </ul> <h3>Common Misconception</h3> <p>Many borrowers think a passport alone satisfies ID requirements. While a passport is acceptable, NMHL also requires a secondary document that shows your current address (e.g., a recent utility bill).</p> <h3>Actionable Tip</h3> <p>Scan or photograph each document in high resolution (minimum 300 dpi) and label the files clearly (e.g., "John_Doe_DriverLicense.pdf"). Upload them to the NMHL secure portal within 24 hours of receiving your pre‑approval letter to keep the process moving.</p>

<p>Income stability is the cornerstone of mortgage underwriting. NMHL evaluates both the amount and consistency of earnings to determine whether you can comfortably afford the monthly payment, including principal, interest, taxes, and insurance (PITI).</p> <h3>Standard Documentation for Salaried Employees</h3> <ul> <li>Most recent <strong>30‑day pay stubs</strong> (covering at least two pay periods).</li> <li>W‑2 forms for the past <strong>two tax years</strong>. These verify annual earnings and tax withholdings.</li> <li>Complete <strong>personal federal tax returns (IRS Form 1040)</strong> for the past two years, including all schedules.</li> </ul> <h3>Self‑Employed Borrowers</h3> <p>Self‑employment adds complexity because income can fluctuate. NMHL requires:</p> <ul> <li>Profit‑and‑Loss (P&L) statements for the most recent 12‑month period, prepared by a CPA.</li> <li>Two years of personal and business tax returns (Schedule C, Schedule E, or corporate returns as applicable).</li> <li>Bank statements showing at least 12 months of deposits to verify cash flow.</li> </ul> <h3>Scenario Example</h3> <p>Maria, a freelance graphic designer, earned $85,000 in 2022 and $92,000 in 2023. She provides a CPA‑prepared P&L, two years of Schedule C, and 12 months of business checking statements. NMHL calculates an average monthly net income of $6,400, applies a 25% debt‑to‑income (DTI) cap, and determines she can afford a monthly PITI of up to $1,600.</p> <h3>Actionable Tip</h3> <p>If you anticipate a large deposit (e.g., a tax refund), attach a <strong>letter of explanation</strong> and the source documentation. This prevents the deposit from being flagged as “unverified funds.”</p>

<p>Credit is the lender’s primary risk indicator. NMHL pulls reports from Experian, TransUnion, and Equifax to compute a composite score and identify any red flags.</p> <h3>Credit Score Thresholds</h3> <ul> <li><strong>Conventional loans</strong>: Minimum 620; optimal rates at 740+.</li> <li><strong>FHA loans</strong>: Minimum 580 with 3.5% down; 500–579 possible with 10% down.</li> <li><strong>VA loans</strong>: No minimum score, but most lenders prefer 620+.</li> </ul> <h3>Debt‑to‑Income (DTI) Ratios</h3> <p>NMHL calculates two DTI ratios:</p> <ul> <li><strong>Front‑end DTI</strong> – Housing expenses (PITI) divided by gross monthly income. Target ≤ 28%.</li> <li><strong>Back‑end DTI</strong> – All monthly debt obligations (credit cards, student loans, auto loans) divided by gross monthly income. Target ≤ 36% for most programs; up to 45% for qualified borrowers with strong compensating factors.</li> </ul> <h3>Document Checklist</h3> <ul> <li>Full credit reports (downloaded from each bureau).</li> <li>Explanation letters for any derogatory items (e.g., a 30‑day late payment due to a temporary job loss).</li> <li>Current statements for all revolving credit (credit cards, HELOCs) and installment loans.</li> </ul> <h3>Common Misconception</h3> <p>Borrowers often think a single high credit score is enough. NMHL looks at the <em>average</em> of the three bureau scores and the overall credit profile, including recent inquiries and credit utilization.</p> <h3>Actionable Tip</h3> <p>Pay down credit card balances to below 30% utilization at least 30 days before the lender pulls your report. This simple move can boost your score by 10–20 points.</p>

<p>Assets demonstrate your ability to cover the down payment, closing costs, and reserves. NMHL evaluates both liquid and non‑liquid assets, but only liquid assets can be used for the down payment.</p> <h3>Acceptable Liquid Assets</h3> <ul> <li>Checking and savings account balances (minimum 60‑day statement history).</li> <li>Certificates of deposit (CDs) that mature before closing.</li> <li>Money market accounts.</li> <li>Retirement accounts (IRA, 401(k)) – only if a direct rollover or withdrawal is documented and the funds are transferred to a checking account before closing.</li> </ul> <h3>Non‑Liquid Assets (for reserves only)</h3> <ul> <li>Home equity in an existing property.</li> <li>Investment accounts (stocks, bonds) – must provide a 30‑day transaction history.</li> <li>Cash value of life insurance policies.</li> </ul> <h3>Down‑Payment Percentages by Loan Type</h3> <ul> <li><strong>Conventional</strong>: 5%–20% down; 3.5% possible with a qualified first‑time buyer program.</li> <li><strong>FHA</strong>: 3.5% down (minimum credit score 580) or 10% down for scores 500–579.</li> <li><strong>VA</strong>: 0% down for eligible veterans and active‑duty service members.</li> <li><strong>USDA</strong>: 0% down for eligible rural properties.</li> </ul> <h3>Real‑World Example</h3> <p>John and Lisa are buying a $300,000 home with a conventional loan. They have $12,000 in a savings account and $8,000 in a CD that will mature two weeks before closing. Their combined liquid assets total $20,000, which meets the 6.7% down‑payment requirement (20% of $300,000 = $60,000; they qualify for a 5% down‑payment program, requiring $15,000). The extra $5,000 will cover estimated closing costs of $3,500 and leave $1,500 in reserves.</p> <h3>Actionable Tip</h3> <p>When transferring funds from a retirement account, obtain a <strong>letter of distribution</strong> from the plan administrator and a copy of the wire receipt. NMHL requires both to verify the source.</p>

<p>Once you have a signed purchase agreement, the property itself becomes a critical part of the checklist. Lenders need to confirm that the home is worth the loan amount and meets safety and habitability standards.</p> <h3>Essential Property Documents</h3> <ul> <li><strong>Purchase agreement</strong> – Fully executed contract with purchase price, contingencies, and closing date.</li> <li><strong>Property address and legal description</strong> – Needed for title search.</li> <li><strong>Seller’s disclosure statement</strong> – Required in 27 states; NMHL can help locate the appropriate form.</li> <li><strong>Homeowners insurance binder</strong> – Must be in place before closing.</li> </ul> <h3>Appraisal Process</h3> <p>NMHL orders an appraisal from an FHA‑approved or conventional‑approved appraiser, depending on the loan type. The appraiser will:</p> <ol> <li>Visit the property and take measurements.</li> <li>Compare recent sales of similar homes within a 1‑mile radius.</li> <li>Provide an <strong>appraised value</strong> that must meet or exceed the loan‑to‑value (LTV) ratio.</li> </ol> <p>Typical LTV limits:</p> <ul> <li>Conventional – up to 95% LTV with private mortgage insurance (PMI).</li> <li>FHA – up to 96.5% LTV.</li> <li>VA – up to 100% LTV for eligible borrowers.</li> </ul> <h3>Common Misconception</h3> <p>Many buyers assume the appraisal will automatically match the contract price. In reality, if the appraisal comes in low, you may need to renegotiate the price, increase your down payment, or challenge the appraisal with a second opinion.</p> <h3>Actionable Tip</h3> <p>Schedule a pre‑listing inspection if you’re the seller, or request a pre‑appraisal inspection as a buyer. Identifying repair issues early can prevent appraisal delays.</p>

<p>The final phase of the mortgage application checklist focuses on the financial details that occur on or just before closing day.</p> <h3>Typical Closing Cost Breakdown</h3> <ul> <li><strong>Origination fee</strong>: 0.5%–1.0% of the loan amount.</li> <li><strong>Title search and insurance</strong>: $800–$1,500.</li> <li><strong>Recording fees</strong>: $100–$300.</li> <li><strong>Escrow deposits for taxes and insurance</strong>: Usually 2–3 months of property tax and 12 months of homeowners insurance.</li> <li><strong>Pre‑paid interest</strong>: Calculated from closing date to the end of the month.</li> </ul> <p>NMHL provides a <strong>Good Faith Estimate (GFE)</strong> within three business days of receiving a complete application, allowing you to compare costs with other lenders.</p> <h3>Required Disclosures</h3> <ul> <li>Loan Estimate (LE) – Must be provided within three days of application.</li> <li>Closing Disclosure (CD) – Must be delivered at least three business days before closing.</li> <li>HUD‑1 Settlement Statement (for reverse mortgages).</li> </ul> <h3>Final Checklist Items</h3> <ol> <li>Review and sign the Closing Disclosure.</li> <li>Provide a certified or cashier’s check for the down payment and closing costs, or arrange a wire transfer (NMHL provides wiring instructions).</li> <li>Bring a valid photo ID to the closing table.</li> <li>Confirm that the homeowner’s insurance policy is active on the closing date.</li> </ol> <h3>Actionable Tip</h3> <p>Schedule a final walkthrough 24‑48 hours before closing. Verify that any agreed‑upon repairs are completed and that the property is in the condition described in the contract.</p>
Couple holding their new home key

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Frequently Asked Questions

You’ll need personal ID, recent pay stubs, W‑2s and tax returns for the past two years, full credit reports, bank statements for the last 60 days, proof of assets for down payment, and the signed purchase agreement. NMHL also asks for a letter of explanation for any large, unexplained deposits.

If you have organized records, most borrowers can compile the required documents in 3–5 business days. Self‑employed borrowers often need an extra week for CPA‑prepared profit‑and‑loss statements and business tax returns.

Yes. NMHL’s secure online portal accepts PDFs, high‑resolution images, and encrypted files. Uploading electronically speeds up underwriting by up to 40% compared with mailing paper copies.

Borrowers with scores between 580 and 620 may qualify for an FHA loan with a 3.5% down payment, or a VA loan if they have military eligibility. NMHL also offers a “Credit Boost” program that helps you address minor credit issues before applying.

Not necessarily. NMHL offers programs with as little as 0% down for eligible veterans (VA) and 3.5% down for qualified first‑time buyers using FHA loans. Conventional loans can be approved with as little as 5% down if you meet credit and DTI requirements.

Pre‑qualification is an informal estimate based on self‑reported information. NMHL pre‑approval involves a full credit pull, verification of income and assets, and results in a conditional commitment that’s valid for 120 days, giving you stronger negotiating power.

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